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TW,
as the sole Irish agent for DataTrak, the leading asset management
system, are in a position to resolve all your asset management
requirements. |
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Building
up an asset register has never been an easy task, and is generally
very time consuming and expensive. Any data collected, usually
by pen and paper is out of date very quickly, difficult to update
and impossible to use for reporting purposes.
With the latest development from DataTrak Ltd, the task of capturing
your company's asset information and keeping it up to date has
never been easier. |
DataTrak
enables users to quickly and efficiently capture any type of
asset information utilising the latest in Palmtop computers.
DataTrak is a complete asset management solution, utilising
palmtop computers to collect information and then transferring
the data at a touch of a button to the DataTrak database system.
DataTrak is completely user definable, so that all the field
names within the Database and on the Palmtop can be configured
to suit your particular requirements.
- Always know what assets you have and where they are!
- Monitor asset movement between multiple sites.
- Quickly retrieve detailed asset information
- Uniquely identify each asset, ideal for security
- Save time and money
- Maintain correct insurance coverage through up-to-date .
- Spend less time looking for information.
- Create Planned Maintenance Job Sheets |
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DataTrak
Ltd utilises the latest range of lightweight and powerful palmtop
computers. The software is developed to work on any palm operating
system handheld, giving greater flexibility to the end user.
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There
are many different Palm hand-helds in the Market place today.
DataTrak utilises the Symbol range of Hand helds, as they have
been specifically designed to be used in the work place, and
have integrated Barcode scanner technology. This enables each
asset to be uniquely tagged and scanned eliminating any typing
errors.
The DataTrak database controls the questions that appear on
the palmtop and the database. The system has the ability to
set-up the number of questions that are displayed on the palmtop.
It also allows information to be preset against each question
so that the answers can be selected from a picklist on the palmtop,
enabling a more standardised list of results. For example, a
question relating to manufacturer could have pre-set, Dell,
IBM, Canon etc. By selecting the correct name from the list,
it speeds up the process and eliminates errors. |
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The
data capture on the palmtop, works by applying barcodes to each
location and recording its details such as site, building, floor,
dept and room. Within each location, uniquely numbered barcodes
are applied to each asset, then scanned and when the relevant
questions are displayed, the answers are selected from picklists
or entered . .
Additional functionality of the palmtop also allows the user
to repeat assets previously captured during a survey and also
to link assets together. |
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The process of linking assets together is a simple one. By
scanning the Main asset i.e. the parent, then the sub assets
i.e. the children and so the link is created. Once transferred
to the database, reports can be run on which assets link to
each other. Ideal when planning to move I.T equipment or workstations,
or if you want to establish staff responsibility for equipment
they use.
The repeat process enables a high number of identical assets
to be captured by the system very quickly. It works by scanning
the asset needed to be repeated. Then scanning the first of
the repeat asset numbers and then the last asset. The system
calculates the total number of assets - leaving you to only
attach the barcode labels. For an office with all the same
type of chairs and computer equipment, it makes the process
very quick and easy. The system even checks to see if any
serial numbers have been stored and so will just display that
question for each asset.
Auditing
Once assets have been bar-coded and the results stored in
the DataTrak database, only a few questions need to be updated
throughout the life of an asset. If the asset is moved, all
that is scanned is the location barcode and then the asset
code. All the base information is already stored. Other questions
such as condition, fault, user, may be added and these are
all user definable.
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